Privacy Policy

1. About This Policy

Your privacy matters to us. This Privacy Policy explains how S4 Strategies Limited ("S4 Strategies", "we", "our", "us") collects, stores, uses, and protects your personal information, and the choices you have about that information.

This Policy applies to all personal data collected or submitted to S4 Strategies through our websites, social-media pages, marketing activities, or any other channels we operate.

We handle personal information in accordance with the Privacy Act 2020 (NZ) and, where applicable, the EU General Data Protection Regulation (GDPR).

We only collect the personal data we genuinely need to deliver our services and conduct our business. Data is protected by reasonable technical and organisational safeguards. You may request a copy of any personal information we hold about you, and we will respond in line with our legal obligations.

We use and share personal data only when necessary for the purpose it was collected, or when required by law.

If you have questions or concerns about how we manage your personal information, please contact us at any time (see Section 10 – Contact Us).

2. How We Collect Personal Information

We may collect personal information about you in the following ways:

• Our Websites – through forms, contact pages, cookies, and analytics on any S4 Strategies-owned domain.
• Social Media Platforms – from pages or profiles we operate on Facebook, Instagram, LinkedIn, YouTube, TikTok, or other networks, including when you interact with our content (for example, Likes, Comments, or Messages).
• Offline and Event Forms – via printed registration forms, competition entries, or sign-ups at conferences or promotional events.
• Telephone or Email Communication – if you contact us for support, enquiries, or marketing registration.
• Third-Party Data Sources – occasionally from data partners or public databases that lawfully provide marketing or business-to-business contact information, or in the course of partnerships and acquisitions.

We generally obtain information directly from you, but may also generate or receive personal data about you when providing our services.

3. Information We Collect

Depending on your interaction with us, we may collect:

• Identification and Contact Details: name, title, address, phone number, email, date of birth, and demographic or occupational information.
• Preferences and Interests: service interests, purchase history, marketing preferences, publicly available social-media data.
• Technical and Usage Data: IP address, device details, browser information, cookies, usage logs, and location data.
• Financial Information: account or payment details when you engage us for paid services.

4. How We Use Personal Information

By engaging with our website or services, you consent to S4 Strategies using your personal data for the following purposes:

• To provide, personalise, and improve our marketing and digital-advertising services.
• To manage client or subscriber accounts, respond to enquiries, and process transactions.
• To send newsletters, special offers, and updates (you can unsubscribe at any time).
• To analyse website performance and marketing effectiveness.
• To comply with our legal obligations and protect our legitimate interests.

S4 Strategies never sells mailing lists, payment details, or email addresses.

5. Marketing Communications

If you join our mailing list, you will receive updates, insights, and promotional information from S4 Strategies.

You can opt out at any time by clicking Unsubscribe in our emails or by contacting us directly.

6. Data Security and Incident Response

We apply appropriate technical and organisational measures to protect personal data from unauthorised access, alteration, disclosure, or destruction.

If a Security Incident occurs that may compromise your information, we will notify affected individuals or organisations without undue delay and will provide relevant details as they become available.

7. Legal Compliance and Law Enforcement Requests

If S4 Strategies receives a lawful request (such as a subpoena or court order) for customer data, we will, where possible, ask the requesting agency to seek the data directly from the customer.

If we are legally required to disclose data, we will give reasonable notice to the affected customer unless prohibited by law.

8. International Data Transfers

Where personal data is transferred outside New Zealand (for example, to cloud-service providers or analytics tools located overseas), we ensure the recipient provides privacy safeguards comparable to New Zealand's requirements or that other lawful transfer mechanisms apply (such as GDPR-compliant clauses).

9. Access and Correction of Your Information

You have the right to:

• Request access to the personal data we hold about you.
• Request correction or deletion of inaccurate or outdated information.
• Withdraw consent for marketing communications.

Requests can be made by contacting us at the details below. We may require reasonable proof of identity before acting on your request.

10. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your privacy rights, please contact:

11. Updates to This Policy

We may revise this Privacy Policy at any time without prior notice. The latest version will always be available on our website with the updated effective date shown at the top.

Your continued use of our website or services after any change constitutes acceptance of the revised Policy.